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|South Dakota Academy of PAs Bylaws|
South Dakota Academy of PAs
ARTICLE I: Name
The name of this organization shall be known as the South Dakota Academy of PAs, herein referred to as SDAPA.
This constituent chapter is a part of the parent organization known as the American Academy of PAs, herein referred to as AAPA. This constituent chapter and members must adhere to the philosophy of AAPA. If they are unable to abide by this philosophy, they must work with the parent organization to alter the organization’s constitution and bylaws.
ARTICLE II: Purpose and Mission
Purposes of SDAPA:
To promote the delivery of quality, accessible healthcare, provide continuing educational programs to PAs and other health care providers, and promote the PA profession.
Mission of SDAPA:
South Dakota Academy of PAs, as a professional organization, serves to advance South Dakota PAs individually and professionally to promote optimal health care for South Dakota citizens.
ARTICLE III: Procedures
Sturgis standard code of Parliamentary procedure shall be the official parliamentary rule of SDAPA.
ARTICLE IV: Membership
Membership in this organization shall provide the general membership of SDAPA with a forum for informal assembly regarding issues that relate to the PAs of South Dakota. Adherence to the AAPA Guidelines for Ethical Conduct for the PA Profession, these Bylaws, and SDAPA’s rules and policies, and generally acting in a manner that is consistent with SDAPA’s purposes, is a condition of membership.
Section 2: Membership Categories
A Fellow members shall be Fellow members of the American Academy PAs whose dues are current, and whose application for SDAPA membership has been approved. Fellow members shall have access to the floor, voting privileges, and may serve as an officer or director of SDAPA.
B Affiliate members shall be other PAs who are not Fellow members of the American Academy of PAs, and whose application for SDAPA membership has been approved. Affiliate members shall have access to the floor and voting privileges on state issues but no issues concerning AAPA. Affiliate members may serve as a director but may not hold an office.
C Associate members shall be other individuals, Nurse Practitioners, Physicians, and other health professionals interested in the SDAPA whose dues are current and application for SDAPA associate membership has been approved. Associate members shall have access to the floor but may not vote or serve as an officer or director.
D. New Graduate members shall be a graduate of an accredited PA program, or an NCCPA-certified PA, is eligible for a discount on a Fellow membership during the first year after graduation. To take the Fellow membership, the new graduate must be a fellow member of the American Academy of PAs in good standing.
E. Retired member shall be PAs who were former Fellow members and have chosen to retire from the profession and opt to be classified as a retired member. A retired member shall be entitled to privileges on the floor but not entitled to vote or hold office.
F Student members shall be students enrolled in ACR-PA– accredited PA educational program, and whose application for SDAPA Student membership has been approved. Student members shall have the privilege of the floor, voting privileges on state issues but not issues concerning the American Academy of PAs. A student member may not hold office but may serve as a student representative to the Board of Directors with voting privileges. Student members will be elected by their peers. Students may serve on committees both as members and co-chairs with a SDAPA Fellow or Affiliate member.
G Honorary members are individuals of distinction who have rendered outstanding service to SDAPA. The Board of Directors grants honorary membership from nominations by SDAPA members. Honorary members shall be entitled to the privilege of the floor but shall not be entitled to vote.
Section 3: Membership Approval
All membership applications shall be made in writing with an application form provided by SDAPA. The President or the Board of Directors must approve the applications. Membership applications rejected by the SDAPA Board of Directors may be appealed to the general membership.
SDAPA may not deny membership to a Fellow member of the AAPA unless such chapter membership has been revoked for reason of ethical or judicial nature.
No individual can be denied membership because of race, color, or religious beliefs. Any SDAPA/AAPA member who belongs to more than one constituent chapter may only vote on AAPA issues in one constituent chapter.
ARTICLE V: Judicial Affairs
The Board of Directors shall serve as the judicial body of the SDAPA.
The Board of Directors will create a policy for defining and implementing infractions to the Code of Ethics.
Code of Ethics adopted by the American Academy of PAs shall serve as Code of Ethics for SDAPA.
Any Fellow member may in good faith prefer charges against another SDAPA member believed to have violated the Code of Ethics.
Any officer or director of SDAPA may be suspended or removed from office for cause by the affirmative vote of 2/3 of the members of the Board of Directors. Violation of the Code of Ethics or violation of SDAPA By-Laws or State Statutes, including gross dereliction of duties or malfeasance, may be considered.
ARTICLE VI: Powers of the Board of Directors
The Board of Directors shall consist of the President, Vice President/President-Elect, Past-President, Secretary, Treasurer, Four Directors at Large, and two Student Representatives.
A Each officer of SDAPA will be a Fellow member in good standing of the AAPA for the duration of his or her term.
B The Board of Directors shall control and manage the affairs of the organization. They shall determine who shall be authorized to sign, on the behalf of the organization, bills, receipts, endorsements, checks, releases, contracts, and documents.
C The Board of Directors shall set charges, dues, and/or assessments as deemed advisable for purposes of furthering the objectives of SDAPA.
D The Board of Directors, at any meeting, may appoint additional officers with such title, authority, and duties as is deemed advisable and to fill vacancies occurring in their number between elections.
ARTICLE VII: Meeting Of Membership Section
The South Dakota Academy of PAs shall conduct biannual general membership meetings to be held in conjunction with the Winter/Spring and Summer/Fall CMEs.
Membership meetings will be announced not less than sixty days prior to the date of the meetings. Reports on the affairs of the organization, business conducted by various committees, and issues of vital importance to the general membership will be presented by the officers of SDAPA at each membership meeting.
Special meetings of SDAPA may be called by the President or by order of the Board of Directors.
Those eligible-voting members present at a duly announced membership meeting shall constitute a quorum.
ARTICLE VIII: Elections
Section 1: Balloting
The election of SDAPA Officers and Board of Directors shall be held using an electronic ballot with the release/ email of a link to the electronic ballot to eligible voting members 30 days prior to the Winter/Spring membership meeting. Results of elections shall be announced at the General Membership meeting.
A mistake in voting for a candidate for one office does not invalidate votes for other offices and issues on the same ballot. Technical errors, such as misspelling, do not invalidate, if the intent of the vote is clear. Votes for ineligible candidates are counted as legal ballots. Blank ballots are counted as illegal ballots. If several nominees for the same office are present on the ballot, all ballots containing less than the number of slots to be filled will be counted as valid. Ballots with more votes cast than for the number of slots to be filled will be counted as invalid ballots.
Section 2: Candidacy
Candidates must make their intentions known to the Election Committee 45 days prior to the membership meeting. The Election Committee, after confirming candidates are eligible, shall release/ email a link to the electronic ballots to the voting membership 30 days prior to the meeting.
Section 3: Term of Office
All officers and directors shall serve a two-year term of office beginning July 1 following their election. The Vice President/President-Elect serves two years as Vice President/President-Elect and subsequently serves two years as President and one year as Past President.
Section 4: Student Members
Student members of the Board of Directors will be elected by the PA Student Association and approved by the SDAPA Board of Directors. Student board members will serve 2 years, one as a first year student and one as a second year student. There will be one student member from each class of the University of South Dakota PA Program; one member from the first year class, one member from the second year class.
Section 5: Timing of Elections
Election of the Secretary and two Directors at Large shall be conducted in odd numbered years. Election of the Vice President/President-Elect, Treasurer and two Directors at Large shall be conducted in even numbered years.
Section 6: Election of Delegates to the AAPA House of Delegates
Delegates will be elected to a 2-year term by the SDAPA, results announced at the Winter/Spring Conference. Those elected in one calendar year will begin their service in July of the same year, in preparation to attend the HOD sessions at AAPA conference the following calendar year(s). There is no limit on consecutive terms. The AAPA apportions the number of delegates that each state chapter is eligible. Elections for delegates will be based on that number (currently three). Amongst the candidates they will decide who will serve as Chief Delegate, and Delegate(s). The SDAPA President will serve as additional delegate, if needed.
Section 7: Filling Vacancies on the Board of Directors
In the event of a vacancy on the Board, the Board shall appoint a member to complete the unexpired term.
ARTICLE IX: Board of Directors
The Board of Directors shall hold meetings at such time and place as may be designated by the President but at least twice annually in conjunction with the General Membership meetings. A simple majority of the membership of the Board shall constitute a quorum for purposes of transacting business.
Special meetings may be called by the Secretary or Executive Secretary at the request of the President or, upon written request to the President, by at least ten members of the organization or at the request of a board member. The purpose of special meetings shall be stated in the request for the meeting, and no other business shall be transacted at that meeting. Notice of special meetings shall be transmitted by e-mail no less than 7 days prior to the meeting.
Board of Directors will conduct two meetings per year between membership meetings to address other needs of SDAPA. Meetings may be conducted by teleconference or in person at the direction of the President of SDAPA.
ARTICLE X: Duties of the Officers
All elected Board members must be present at three-quarters of all officially designated meetings or forfeit the position.
The President shall preside at all business meetings of SDAPA. He/she shall make a full report of activities at the biannual meetings of SDAPA. He/she shall appoint all standing committees and shall designate the chairman thereof, subject to the approval of the Board of Directors.
The Vice President/President-Elect shall assume the duties of the President in his/her absence. The Vice President/President-Elect will organize and conduct, with the assistance of the Election Committee, all elections.
The Vice President/President-Elect must be present at three-quarters of all officially designated meetings or forfeit the position. The position of Vice President/President-Elect may be filled by appointment by the Board of Directors with confirmation of a majority of the members through a special ballot. The Vice President/President-Elect succeeds to the Presidency July 1 at the conclusion of the President’s second year.
The Secretary shall record and maintain minutes of all meeting of SDAPA, The Secretary shall work in conjunction with the SDAPA Executive Secretary to distribute minutes and communications, and notify all members of meetings.
The Treasurer shall maintain accurate records of the financial status of the organization. The Treasurer shall work in conjunction with the SDAPA Executive Secretary for the distribution of Financial reports to the President and Board of Directors. Annual dues and all moneys received by the organization shall be recorded and deposited into the appropriate accounts. At the direction of the President and Board of Directors, the Treasurer shall pay all bills of the organization and record all receipts of those payments.
ARTICLE XI: Standing Committees
Standing Committees shall consist of Continuing Medical Education, Elections, Ethics and Minority Affairs, Government Affairs, Membership, Public Relations and Communications.
Standing committees may be designated by the Board of Directors or established by the President with the consent of the Board of Directors.
Each standing committee shall be responsible for the performance of the duties and functions delegated to it by the Board of Directors or President.
Standing committees shall hold regular meetings and shall present biannual written reports to the Board of Directors.
ARTICLE XII: Amendments
These By-Laws may be amended at any regular or special meeting of the membership by a majority of all voting members.
ARTICLE XIII: Resolutions
Resolutions are defined as expression of Philosophy or Policy governing the SDAPA.
Resolutions which propose change to the Constitution and/or By-laws may be submitted by voting members, committee chairs, officers, or the Board of Directors.
Proposals to amend, repeal, or adopt new By-Laws or Constitutional Amendments shall be submitted to the Secretary 30 days before a duly scheduled membership meeting.
Proposals shall be published twice on the SDAPA website and in quarterly Newsletter at which time the proposal will be considered. If newsletter is not available, a special E-mailing to voting members shall take place.
Late resolutions shall be defined as those resolutions submitted less than thirty days prior to the scheduled membership meeting.
Sponsors of late resolutions shall notify the President of SDAPA of such resolutions prior to the beginning of the meeting.
Sponsors of the late resolution shall be responsible for supplying printed copies of said resolution to all voting members prior to the start of the meeting.
Late resolutions shall be dealt with as new business.
Emergency resolutions shall be defined as those resolutions, which are submitted after the start of the business meeting at which time they are to be considered.
A 2/3 vote of the present voting membership shall be required to consider any emergency resolution.
All resolutions adopted by the membership shall become official policy.
Reviewed/Updated: 3/5/17, 3/11/10 updated, 9-12-09 updated, 4-11-08 updated, 3-04-05 updated, 2-18-99 updated, 10-28-98 reviewed , 2-19-98, 1-15-95